2nd LQ

If the second-living-quarters is directly accessible through a door or by a heated hallway or stairway from the primary dwelling, then include the second-living-quarters heated living area in one of the "HLA Main," "HLA Upper," "HLA Third," "HLA Basement" or "HLA Lower" fields, which is added to the "Total HLA."

If the second-living-quarters is not directly accessible through a door or by a heated hallway or stairway from the primary dwelling, then report the square footage of the second-living-quarters using the “2nd LQ HLA” and “2nd LQ Non-HLA SqFt” fields, which are not added to the “Total HLA” and “Total Unheated SqFt.”

Use the “2nd Living Quarters” room level to describe a separate building or part of the home with accommodations for guests not included in any other room level reported.

The “2nd Living Quarters” bedrooms and bathrooms can be included in the “Total Bedrooms,” “Total Full Baths” and “Total Half Baths” fields. Use the “2nd Living Quarters” room level to describe a separate building or part of the home with accommodations for guests not included in any other room level reported. The “2nd Living Quarters” bedrooms and bathrooms can be included in the “Total Bedrooms,” “Total Full Baths” and “Total Half Baths” fields.

2nd LQ HLA

2nd LQ Non-HLA SqFt

Additional SqFt

Additional SubTypes

The dollar amount charged by the owner or property manager as part of the application process.  If this fee does not apply, enter 0.

Agent is Owner

Agent Remarks

The Agent Remarks field may contain security or proprietary information and should be restricted from public view. Agent Remarks are visible to all Canopy MLS Subscribers. Do not include combination lockbox codes or security system codes. Canopy MLS Rules and Regulations, Section 1.8

Allow Internet AVM

Allow Internet Comment

Allow Syndication

Annual NOI $

Net operating income is the revenue from a property after operating expenses have been deducted, but before deducting income taxes and financing expenses (interest and Principal Payments).

For example, Gross Income - Operating Expenses = Net Operating Income (NOI). The amount of annual Net Operating Income for commercial property.

Annual Scheduled Income $

Describes fixtures (and personal property, if any) that conveys with the real property. Canopy MLS Rules and Regulations, Section 1#7

August 2024: "Ice Maker" and "Refrigerator with Ice Maker" are now available in the Appliances list.  "Ice Maker" and "Refrigerator" each refer to standalone or freestanding appliances, while "Refrigerator with Ice Maker" refers to the combined appliance.  Prior to these additions, a selection of "Refrigerator" made no representation about the presence of a built in Ice Maker.

Appointment Phone

Approx. Acres

Approx. Lot Dimensions

Architectural Style

Association Annual Expense

Enter the price or price range that corresponds to the total yearly cost of all HOA fees.  For example, searching for "600-" ($600 or less per year) will return listings that have the following HOA fees:

• $50 per month (or less)

• $150 per quarter

• $300 semi-annually

• $600 annually

This will also find listings with multiple fee charging HOAs. For example:

• $100 per quarter for the first HOA, $150 per year for the second HOA Only the actual amount and frequency entered by the listing agent will be displayed, the yearly cost associated with this field is only to standardize searching for HOA fees. Additionally, entry of HOA Fees into a listing is optional, meaning that listings where no fees were entered at all will not appear in your search results when using this field.

Attachments

Attribution Contact

Attribution Type Listing

Auction / Bid Info

Auction / Bid Type

Bathrooms Total

The number of bedrooms on the given level.

Click here for a definition of a bedroom.

Click here for definitions of room levels.

Review Septic Permits article from NCREC.

Below Grade Finished Area

Builder Model / Plan

Building Area Total

Includes above- or on-grade, heated, finished living area directly accessible from other living area through a door or by a heated hallway or stairway. A finished, heated garage cannot be counted as HLA. Enter 0 if there is no upper, third or lower level.

The ceiling height must be at least seven feet, except under beams, ducts, etc. where the height must be at least six feet four inches [Note: In rooms with sloped ceilings (e.g., finished attics, bonus rooms, etc.) you may also include as living area the portion of the room with a ceiling height of at least five feet if at least one-half of the finished area of the room has a ceiling height of at least seven feet.

If any portion of the dwelling is unpermitted, a listing broker may include that area in the total square footage determination so long as s/he clearly discloses in the Public Remarks the amount that is unpermitted, e.g., 3,750 total SqFt of which 850 SqFt is an unpermitted addition that otherwise meets the definition of living area. (Source: https://www.ncrec.gov/Pdfs/genupdate/the4s.pdf)

Buyer Agent MLSID

Buyer Team MLSID

If the Buyer Agent is a member of a team, their team's MLSID will appear beneath their name when the Buyer Agent MLS ID has been added. Include this ID in the "Buyer Team MLS ID" field to give credit to their team for the closing, in addition to crediting the Buyer Agent individually.

Canopy MLS has created the ability to add agents and listings to “Teams” in Matrix. We recognize that teams can be comprised of various agents, licensed assistants, and support staff. For additional information on Teams please click here.

Cancellation Date

Carport Spaces

Indicates the total number of parking spaces conveyed with the property that are wholly included under a covered carport.

CDOM

City Taxes Paid To

Closed Comp Type

Select the type of Comp Sale listing being entered.

• Firm Exclusive Comp Sale: You must specify a listing agent from within your firm, and the Selling Agent must be an agent from within the firm or 00001 for an unrepresented buyer.

• New Construction Listing Agent: Must include a valid street address, Legal Description, Deed Reference and Parcel ID. You must specify a listing agent from within your firm. The Selling Agent can be any other MLS subscriber.

• Selling Agent Comp Sale: Includes non-represented seller transactions, non-member listing agent transactions and unlisted new construction transactions. You must specify a selling agent from within your firm. The “Listing Agent” must be 00001.

For more information, see Entering a listing as a “Comp Sale”

The secondary listing agent affiliated with the same or a different listing brokerage who contracts as the agent of a seller. Colistings with other licensees who are not Member Participants or Subscribers of Canopy MLS must not be entered into the MLS. Colisting agents with the same firm have add/edit privileges. A co-listing agent from a different firm does not have add/edit privileges. Canopy MLS Rules and Regulations, Section 1.3

Co List Agent Name

Co List Agent Team ID

If the Buyer Agent is a member of a team, their team's MLSID will appear beneath their name when the Buyer Agent MLS ID has been added. Include this ID in the "Buyer Team MLS ID" field to give credit to their team for the closing, in addition to crediting the Buyer Agent individually.

Canopy MLS has created the ability to add agents and listings to “Teams” in Matrix. We recognize that teams can be comprised of various agents, licensed assistants, and support staff. For additional information on Teams please click here.

Common Interest

Community Features

Subdivision amenities that may be available to the listed property and may require membership or additional fees.

"55 and older" means qualified senior housing defined by HUD. Listing agents must submit a statement of qualification to Canopy MLS signed by a representative of the homeowners association (HOA), and witnessed (the witness does not have to be a representative of the HOA) when selecting "55 and older." Canopy MLS Rules and Regulations, Section 1 (g).

A dog park is a place for dogs to exercise and play off-leash in a controlled environment under the supervision of their owners. Dog parks have varying features, although they typically offer a 4' to 6' fence, separate double-gated entry and exit points, adequate drainage, benches for humans, shade for hot days, parking close to the site, water, tools to pick up and dispose of animal waste in covered trash cans, and regular maintenance and cleaning of the grounds.

Helipad means a helipad or heliport constructed and operated in compliance with appropriate Federal Aviation Administration, state and local regulations.

Sport Court is defined as a multi-sport or single-sport athletic space, typically constructed outdoors, where such games as basketball, volleyball, pickleball, other racquet sports, etc., and be played.

Game Court is defined as a space, typically constructed outdoors, where such games as bocce ball, shuffle board, horseshoes, etc., can be played.

Company Remarks

A remarks field that is only visible to members of the same offices as the listing agent. Do not include combination lockbox codes or security system codes. Canopy MLS Rules and Regulations, Canopy MLS Rules and Regulations, Section 1.8

Complex Name

Confirmed Special Assessment Description

Construction Type

Covered Spaces

Cumulative Days on Market

Deed Reference

The purpose of the "Deed Reference" field is not to identify the owner of the property, but to correctly identify the property offered for sale. The "Deed Reference" field must be filled in even for listings where the seller does not yet own the property. Obtained from the county Register of Deeds. Include the book and page, i.e., "10223-769."

Development Status

Construction Status is required IF New Construction = Y "Proposed" means construction has not begun and there is no foundation. "Under Construction" means construction has begun, and a foundation is in place. The listing must be changed from "Proposed" to "Under Construction" within 7 business days.

"Completed" means the Certificate of Occupancy has been issued.

"Land/Home Package" means combining a land sale with the contract purchase price of a home that has been built or will be built on the land as with custom-built new construction (and manufactured homes that are classified as real property), and the “Construction Status” field must indicate “Land/Home Package.”

Directions

Provides directions to the property. Directions appear on Customer Reports. Do not include confidential information, agent name or contact information. Do not include combination lockbox codes or security system codes. Canopy MLS Rules and Regulations, Section 1.8

Documents

All documents a buyer's agent would need to make an offer may be added here. Residential Property Disclosure, Covenants and Restrictions, Deed, Septic Permit, Mineral, Oil and Gas rights are some examples. Max file size 10MB.

DOM

“DOM” and “CDOM” accrue only when a listing is in “Active” status. “DOM” and “CDOM” do not accrue when the listing is in any other statuses. Want to know more about how DOM, CDOM and List to Close (LTC) are calculated? Click here.

Doors Features

Describes exterior doors. Canopy MLS Rules and Regulations, Section 1 (g)

Driveway

Describes the driveway composition and whether the driveway is shared. Canopy MLS Rules and Regulations, Section 1 (g)

Dwelling

Does the property include a structure that can be lived in. Habitable Residence YN is required. Lots/acres/farms

Easements

Select all that apply from the list. Commercial

Elementary School

The current public elementary school assignment for the listed property.

Elevation

Describes the elevation of the property above sea level.

Entry Level

"Entry Level" is a numeric field that describes the level within the structure, SFR or a unit in a building, where the main entry to the dwelling is located. When a unit has one floor it is implicit that this is also the level of the unit itself.

“Unit’s Level in Building” indicates the floor of the complex on which the front door of the unit is located. For example, a two-level unit located on the ninth floor of a mid-rise building would indicate “Unit’s Level in Building = 9,” and “Entry Level = Main.”

Expiration Date

Listings automatically expire on the expiration date unless prior to that date the Listing Brokerage extends or renews the listing. If the Listing Brokerage renews or extends the listing after it has expired, the Listing Brokerage can either return the listing to active or enter a new listing. The Seller(s) must sign the extension or renewal of listing and the Listing Brokerage must report the extension or renewal to the MLS. Canopy MLS Rules and Regulations, Section 1.15

Exterior Covering

Canopy MLS defines options provided in the Exterior Covering field and to give name-brand examples of each type. Canopy MLS Rules and Regulations, Section 1 (g)

Exterior Features

Exterior Features includes permanent fixtures or amenities deeded to the property. For example, a boat slip in a subdivision is not considered an exterior feature unless it is deeded to the property. Canopy MLS Rules and Regulations, Section 1 (g)

Financial Info

Describes a additional financial information associated with commercial property.

Fireplace YN

Does the property include a fireplace.

Fireplace Features

A list of features or description of the fireplace(s) included in the sale/lease.

Flood Plain

Indicates whether or not a commercial property is determined to be within a flood zone.

Floor Covering

A list of the type(s) of flooring found within the property.

Foundation

A list of the type(s) of foundation on which the property sits.

Furnished

Garage Spaces

The number of spaces in the garage(s). Res. Rental

Garage SqFt

Includes attached and detached garage square footage, above- or below-grade.

Green Sustainability

Pick list of sustainable elements used in the construction of the structure without naming specific elements with ratings that may wane over time.

"G" means green! Canopy MLS provides 27 ecofriendly, energy-efficient items in Matrix. There is a feature group called "Green Building Features" as well as items integrated into other feature groups all tagged with the letter "g," for example: g-Active Solar Heat, g-Solar, g-Engineered Wood Products, etc. Click here for definitions.

(Green)Verification Type

The name of the verification or certification awarded to a new or pre-existing residential or commercial structure. For example: LEED, Energy Star, ICC-700. In cases where more than one certification have been awarded, leverage multiple iterations of the green verification fields via the repeating element method. Entities that evaluate and certify a dwelling as environmentally friendly. Choices include: EarthCraft House, Energy Star Qualified, Environments for Living, LEED Home, NAHB National Green Building Standard, NC Healthy Built Homes. "Energy Star" was changed to "Energy Star Qualified" on 4/27/12. If a “Green Certification” is selected, then the certificate must be attached to the listing. For new-construction listings, the certificate must be attached to the listing upon reporting the listing as “Closed” status. For resale listings, the certificate must be attached to the listing at the time the listing is input into the MLS system.

Gross Operating Income $

The actual current income from rent and all other revenue generating sources.

Gross Potential Income multiplied by Estimated Loss Percentage = XYZ
Gross Potential Income minus XYZ = Gross Operating Income

Heating

A list describing the heating features of the property.

HERS Index

The HERS Index is a scoring system established by the Residential Energy Services Network. The lower a home's HERS Index, the more energy efficient it is. For more information visit www.energystar.gov. Please attach a copy of the HERS Index rating certificate to the listing. If a HERS Index rating is provided, please attach a copy of the HERS Index rating certificate to the listing. For more information, read the Greening the MLS policy.

High School

The current public high school assignment for the listed property.

HLA (Unit)

Includes the total finished, heated living area above - and below -grade for a specified unit in a multi-family listing, and directly accessible from other living area through a door or by a heated hallway or stairway.

HLA Basement

Includes heated, finished, below-grade living area directly accessible by interior stairs, with earth adjacent to any exterior wall on that level. If earth is adjacent to any portion of a wall, the entire level is considered below-grade.

HLA Lower

Includes above or on-grade, heated, finished living area directly accessible from other living area through a door or by a heated hallway or stairway. A finished, heated garage cannot be counted as HLA.

Enter 0 if there is no upper, third or lower level. The ceiling height must be at least seven feet, except under beams, ducts, etc. where the height must be at least six feet four inches [Note: In rooms with sloped ceilings (e.g., finished attics, bonus rooms, etc.) you may also include as living area the portion of the room with a ceiling height of at least five feet if at least one-half of the finished area of the room has a ceiling height of at least seven feet.].

If any portion of the dwelling is unpermitted, a listing broker may include that area in the total square footage determination so long as s/he clearly discloses in the Public Remarks the amount that is unpermitted, e.g., 3,750 total SqFt of which 850 SqFt is an unpermitted addition that otherwise meets the definition of living area. (Source: https://www.ncrec.gov/Pdfs/genupdate/the4s.pdf)

HLA Main

HLA Third

HLA Upper

HLA Total

Includes finished, heated living area above and below-grade, and directly accessible from other living area through a door or by a heated hallway or stairway.

Horse Amenities

A list of horse amenities on the lot or in the community.

Main Level Garage

Indicates whether the listed property includes a garage, attached or detached, that is “above-grade.”  If the listed property does not have a garage at all, or if there is a garage that is “below-grade,” select “No.”  The North Carolina Real Estate Commission’s “Residential Square Footage Guidelines” defines “Above-Grade” as space on any level of a dwelling which has living area and no earth adjacent to any exterior wall on that level. “Below-Grade” is space on any level which has living area, is accessible by interior stairs, and has earth adjacent to any exterior wall on that level.

Marketing/Active Date

The Listing Brokerage must input each listing required to be submitted to the Service within one (1) business day of the “Effective Date” (or if applicable the “Marketing Date” as it is known in North Carolina) or the beginning date of the term of the listing (for South Carolina), or within one (1) business day of marketing the listing to the public, whichever occurs first.  [Canopy MLS Rules and Regulations, Sections 1.1.1 and 1.1.2]

• For North Carolina, to market the listing as “Coming Soon-No Show” enter the date specified under the Coming Soon checkbox option on the listing agreement.
• For South Carolina listings, the Active Date entered on the Coming Soon-No Show Status Seller Authorization form is the date when the listing will automatically transition from Coming Soon-No Show status to Active status.
• THE DATE ENTERED IN THIS FIELD IS WHEN THE LISTING WILL AUTOMATICALLY TRANSITION FROM COMING SOON-NO SHOW STATUS TO ACTIVE STATUS.

Max Lease $/SqFt

Sq Ft Maximum Lease is required. Commercial

Max SqFt Available

Sq Ft Available Maximum is required. Commercial

Middle School

The current public middle school school assignment for the listed property.

Min Lease $/SqFt

Sq Ft Minimum Lease is required. Commercial

Min SqFt Available

Sq Ft Available Minimum is required. Commercial

Min SqFt to Build

Sq Ft Building Minimum is required. Lots/Acres/Farms

Monthly Rent

Listings where a prospective buyer identified by the seller may be interested in purchasing the property, and if so, no commission will be paid to the listing brokerage. The named prospect exempted must be stated in the listing agreement. Canopy MLS Rules and Regulations, Section 1.14.

Named Prospects Exempted

Listings where a prospective buyer identified by the seller may be interested in purchasing the property, and if so, no commission will be paid to the listing brokerage. The named prospect exempted must be stated in the listing agreement. Canopy MLS Rules and Regulations, Section 1.14.

New Construction

New construction means the Certificate of Occupancy is no more than two years old and the home has never been lived in. New Construction does not include remodeling.

Non-HLA SqFt: Basement

Includes unheated or unfinished square footage below-grade, accessible by interior stairs, with earth adjacent to any exterior wall on that level that does not meet the NCREC criteria for living area but which contributes to the value of the dwelling. If earth is adjacent to any portion of a wall, the entire level is considered below-grade. Enter 0 if there is no Non-HLA SqFt.

Non-HLA SqFt: Lower

Includes unheated or unfinished square footage above- or on-grade directly accessible from other living areas through a door or by a heated hallway or stairway that does not meet the NCREC criteria for living area, but which contributes to the value of the dwelling. Examples include, but are not limited to: unfinished attic (with permanent stairs), unfinished bonus rooms, enclosed porch, unheated sunroom, finished rooms that are unheated, and unfinished rooms that are heated). Enter 0 if there is no Non-HLA SqFt.

Non-HLA SqFt: Main

Includes unheated or unfinished square footage above- or on-grade directly accessible from other living areas through a door or by a heated hallway or stairway that does not meet the NCREC criteria for living area, but which contributes to the value of the dwelling. Examples include, but are not limited to: unfinished attic (with permanent stairs), unfinished bonus rooms, enclosed porch, unheated sunroom, finished rooms that are unheated, and unfinished rooms that are heated). Enter 0 if there is no Non-HLA SqFt.

Non-HLA SqFt: Third

Includes unheated or unfinished square footage above- or on-grade directly accessible from other living areas through a door or by a heated hallway or stairway that does not meet the NCREC criteria for living area, but which contributes to the value of the dwelling. Examples include, but are not limited to: unfinished attic (with permanent stairs), unfinished bonus rooms, enclosed porch, unheated sunroom, finished rooms that are unheated, and unfinished rooms that are heated). Enter 0 if there is no Non-HLA SqFt.

Non-HLA SqFt: Total

Includes unheated or unfinished square footage above- and below-grade directly accessible from other living area through a door or by a heated hallway or stairway that does not meet the NCREC criteria for living area but which contributes to the value of the dwelling. Examples include but are not limited to (e.g., unfinished attic (with permanent stairs), unfinished bonus rooms, enclosed porch, unheated sunroom, and other unfinished rooms or finished rooms that are unheated, and unfinished rooms that are heated).

Non-HLA SqFt: Upper

Includes unheated or unfinished square footage above- or on-grade directly accessible from other living areas through a door or by a heated hallway or stairway that does not meet the NCREC criteria for living area, but which contributes to the value of the dwelling. Examples include, but are not limited to: unfinished attic (with permanent stairs), unfinished bonus rooms, enclosed porch, unheated sunroom, finished rooms that are unheated, and unfinished rooms that are heated). Enter 0 if there is no Non-HLA SqFt.

Number of Bays

Number of Buildings

Number of Docks

Number of Drive In Doors

Number of Rentals

Number of Stories

The number of floors in the property being sold.

Number of Total Units

Occupant Type

Occupant Type describes the type of occupant, i.e. Owner, Tenant, Vacant. Occupant Type is classified as confidential data field. A Member Participant or Subscriber shall not disclose confidential data fields to any consumer, whether orally, on a VOW, IDX website, or via any other means, unless the Member Participant or Subscriber is the Listing Brokerage. The Occupant Type field was implemented in 2017 as a confidential data field to make it possible to search, but to prevent the potential liability that could come from displaying information about vacant houses for sale. If the concern is whether a property is subject to a lease, the Special Conditions field provides that information. 

For all designated confidential fields, please consult Canopy MLS Rules and Regulations Section 11.7.

Office Inventory

Office inventory is an optional field used by some firms for internal coding purposes.

Office SqFt

Open Parking Spaces

The number of open or uncovered parking spaces included in the sale.

Operating Expenses $

The costs associated with the operation and maintenance of an income-producing property.

Other Equipment

A list of other equipment that will be included in the sale of the property. Describes fixtures (and personal property, if any) that conveys with the real property. Canopy MLS Rules and Regulations, Section 1 (g)

Other Income $

Other Rooms

Other Structures

A list of structures other than the main dwelling. For example, Barn, Shed, etc.

Ownership Period

When the Seller of a property does not hold title but has a contract to receive title on the property, the Listing Brokerage must indicate, "Seller does not yet own," in the "Ownership Period" field. Pick-list with one selection allowed.

Pages

The Plat Reference section of the "Offer to Purchase and Contract" (NCAR Standard Form 2-T) requires completion of the following fields when applicable: Lot/Unit, Block/Section, Subdivision/Condominium, Plat Book/Slide, Pages.

Parcel ID

The parcel identification number is assigned by the county assessor's office.

Parking Features

A list of features or description of the parking included in the sale/lease. Describes whether the property has a carport, garage, the number of parking spaces and other parking features. A tandem garage is a two-car garage (double garage), built so that one car parks in front of the other.

Parking Total

The total number of parking spaces included in the sale.

A list of features or description of the patio or porch included in the sale/lease. Exterior Features includes permanent fixtures or amenities deeded to the property. For example, a boat slip in a subdivision is not considered an exterior feature unless it is deeded to the property.

Canopy MLS Rules and Regulations 1 (g)

Pet Fee

Pets Allowed

Are pets allowed at the property being leased? A list of yes, no and more detailed restrictions/allowances.

Plat Book/Slide

The Plat Reference section of the "Offer to Purchase and Contract" (NCAR Standard Form 2-T) requires completion of the following fields when applicable: Lot/Unit, Block/Section, Subdivision/Condominium, Plat Book/Slide, Pages.

Plat Reference Pages

The Plat Reference section of the "Offer to Purchase and Contract" (NCAR Standard Form 2-T) requires completion of the following fields when applicable: Lot/Unit, Block/Section, Subdivision/Condominium, Plat Book/Slide, Pages.

Potential Income $

The ownership of the power production system (e.g., Seller Owned or Third-Party Owned).

The “capacity” of a renewables system. Size is measured in kilowatts (kW) DC (referring to direct current). A kW indicates how much power the system can produce under standard conditions, like the size of a car engine. Renewables systems are sized when they are installed to cover all or a portion of the power needs of the property. Therefore, a system designed to produce 50% of the power needs will be sized smaller than a system on the exact same property designed to produce 100%. Size may be influenced by available space at the property, orientation, landscaping, etc.

The year a renewables system was installed. Ideally this should be the year the system was interconnected with the grid and began producing power. Renewables systems have a limited lifespan and year installed helps buyers and appraisers determine remaining useful life of the system.

Pre Direction

Use this field for street names where the direction precedes the street name such as 101 N. Tryon Street.

Primary Residence

Indicate whether the listed property is or is not the Seller's primary residence. Yes/No. Default is "Yes." Check out the explanation provided by the North Carolina Association of Realtors® (NCAR) Legal Department regarding the meaning of “Primary Residence.”

Project Name

Documentation required for complex and subdivision additions! Only complexes and subdivisions that have received preliminary plat approval may be added. Please email a copy of the deed or the approved plat map to [email protected], or fax to 704-940-3120. If the marketing name differs, you may email a photo or brochure to accompany the deed or plat map.
You may send a preliminary request through email or fax, but the name will only be entered once supporting documentation has been received.

Projected Closing Date

The "Proposed Completion Date" is required IF the field “Construction Status” has the option “Under Construction” selected.

Prop. Spcl. Assessment

A Special Assessment that is under formal consideration but which has not been approved prior to Settlement (NCAR Standard Form 2-T).

Prop. Spcl. Assessment Desc

Describe the Proposed Special Assessment that is under formal consideration but which has not been approved prior to Settlement. "Proposed Special Assessment Description" is required when "Proposed Special Assessment=Y."

Proposed Completion Date

The "Proposed Completion Date" is required IF the field “Construction Status” has the option “Under Construction” selected.

Property Type

Describes the dwelling, land, or commercial property, i.e. SFR, Condo, Townhouse, Duplex, Farm, Business, etc.
Freestanding Retail means any stand-alone building.
Retail Center means strip malls and other attached, adjoining retail locations.

Proposed Financing

Describes the types of financing options the seller will entertain.

Proposed Foundation

Describes whether the proposed foundation is a basement, crawl space or slab. Lots/Acres/Farms

Public Remarks

The Public Remarks field is where text information is entered that may be displayed to the public on customer reports, websites and mobile apps.  This is typically information that describes the selling points of the property for sale. Elaborate when "other" is used elsewhere in the listing. Participants and Subscribers are required to submit accurate listing data and required to correct any known errors; read Accountability Counts. Do not include confidential information, agent or seller name, promotional or contact info. Canopy MLS Branding Policy Do not include combination lockbox or security system codes.   Canopy MLS Rules and Regulations, Section 1.8.

Rail Service

Restrictions

Short-Term Rental: The North Carolina Vacation Rental Act defines a Vacation Rental as the rental of residential property for vacation, leisure, or recreation purposes for fewer than 90 days by a person who has a place of permanent residence to which he or she intends to return. The act does not apply to rentals to persons temporarily renting a dwelling unit when traveling away from their primary residence for business or employment purposes.
Want to know more about short-term rentals?

Restrictions Description

Road Frontage

Road Frontage Type

Pick list of types of Road frontage. i.e. Freeway frontage, No Road Frontage, etc. The road frontage of the property is an important factor in determining value of the property and its appropriateness for intended use.

Road Responsibility

“Road Responsibility” indicates whether the road that serves the property is maintained by the state, municipal or county department of transportation (DOT), or is a private road, maintained by the developer, the HOA or the homeowner as a whole. A road that has been dedicated to public use but not yet maintained by the local unit of government or state is not a "publicly maintained road." If you do not know whether the road is publicly maintained, contact the local department of transportation.

Road Surface Type

Pick list of types of surface of the Road to access the property. The surface of the road(s) for access to the property is an important factor in determining value of the property and it’s appropriateness for intended use. To select more than one item, check multiple boxes. To remove a selected item, uncheck boxes that do not apply.

Roof

A list describing the type or style of roof. For example:  Spanish Tile, Composite, Shake, etc.

Room Level

The Main level is typically the entry level. Main, Upper and Third and Lower-level rooms are above- or on-grade. Basement-level rooms may be used only for below-grade rooms. Use the “2nd Living Quarters” room level to describe a separate building or part of the home with accommodations for guests not included in any other room level reported. The “2nd Living Quarters” bedrooms and bathrooms can be included in the “Total Bedrooms,” “Total Full Baths” and “Total Half Baths” fields.

Room Types

List the rooms present on each Room Level.

Use the “2nd Living Quarters” room level to describe a separate building or part of the home with accommodations for guests not included in any other room level reported. The “2nd Living Quarters” bedrooms and bathrooms can be included in the “Total Bedrooms,” “Total Full Baths” and “Total Half Baths” fields.

R-Value Ceiling

R-Value Floor

R-Value Wall

Sale/Lease Includes

Secondary Type

Security Deposit

Security Features

A list describing the security features included in the sale/lease.

Seller Contributions

Seller Contributions are costs which, in the market where the property is located, are customarily paid by the buyer but were paid by the seller in the transaction at hand. When reporting a listing as closed, the amount listed in the "Seller Contribution Amount Excluding Agent Compensation" field in Matrix should reflect the seller concessions agreed upon, excluding amounts paid towards buyer agent compensation. 

Seller Name

Seller(s) (excluding Canopy MLS members) can withhold their names. However, Canopy MLS members with ownership interest in the listed property must show their name(s) in the "Seller" field and click "Yes" in the Agent/Owner field.

Seller Phone

The contact phone number for the seller.

Sewer

Describes the sewer services currently serving the listed property.

Showing Instructions

A pick list of types of notice required to see the home. i.e. Appointment Required, Courtesy Call Only, Go Direct, etc. Select options to describe conditions for showings. All listings that indicate "call seller" must also indicate in the Listing Service field - Limited Service.  More information on Limited Service Listings.

Single family means residential real property that includes or is intended to include a residential, detached, one-unit dwelling.

Smoking Allowed

Special Conditions

A list of options that describe the type of sale. i.e. Standard, REO, Short Sale, Probate, Auction, NOD, etc., at the time of listing. Canopy MLS defines selected choices in the "Special Conditions" field as follows: In Foreclosure Process (a foreclosure proceeding/lawsuit has actually been filed), Relocation (third party owns the property or must approve the purchase agreement), Transfer Due to Loan Default/Exempt from Property Disclosure (lender has completed the foreclosure and owns the property), Short Sale Subject to Lender or Other 3rd Party Approval. Canopy MLS Rules and Regulations Section 5.2.2. Multiselect list. Nine items may be selected. Read more about the "Special Conditions" field.

State

Only NC, SC, TN, or VA [Dropdown list.]

Status

All Canopy MLS Subscribers are obligated to report status changes, including final closings of sales, on listings submitted to the service, regardless of the level of service or type of listing agreement associated with the listing. The listing brokerage must input any change in listed price or other change in the original listing agreement, when authorized in writing by the seller(s), within two business days after the listing brokerage receives the authorized change. Closed sales must be reported to the MLS (“Sold” status) within 5 business days after the closing. Listing Statuses and Listing Changes Article and How to enter a Comp Sale.

Street

Street Direction Prefix

Use this field for street names where the direction precedes the street name such as 101 N Tryon Street.

Street Direction Suffix

Street direction is used for names ending with a direction, as in Cabarrus Avenue NW. Select list.

Street Name

The street name means the street name assigned by the local taxing or planning authority or U.S. Postal Service. No punctuation. Using a verifiable address ensures better mapping.

Street Number

The street number means the street number assigned by the local taxing or planning authority or U.S. Postal Service. Using a verifiable address ensures better mapping.

Street Type

The street type means the street type assigned by the local taxing or planning authority or U.S. Postal Service. Streets with two suffixes are entered as in this example: “Park Road” as the Street Name and “Extension” as the Street Type.

Style

Style includes A-frame, cottage/bungalow, Cape Cod, contemporary, etc. Use "Arts and Crafts" for craftsman style; "cottage/bungalow" is similar but indicates a smaller home. If "other" is selected, the listing agent must provide a description in the Remarks. Only one style can be selected.

Subdivision

“Subdivision” is defined as a neighborhood, community, complex or builder tract.”  Documentation required for complex and subdivision additions! Only complexes and subdivisions that have received preliminary plat approval may be added. Please email a copy of the deed or the approved plat map to [email protected], or fax to 980-556-7810. If the marketing name differs, you may email a photo, brochure or website to accompany the deed or plat map. If the property is not located in a subdivision, or if this is not a developed subdivision that an agent or a consumer would be searching for, Canopy MLS recommends entering “None” in the Subdivision field.

Subject to CCRs

Is the listed property subject to regulation by one or more owners' association(s) and/or governing documents which impose various mandatory covenants, conditions, and restrictions upon the lot, including, but not limited to obligations to pay regular assessments or dues and special assessments? If so, please upload the "Residential Property and Owners' Association Disclosure Statement" as an attachment to the listing.

Subject to HOA

Select from the picklist None, Optional or Required. Is the listed property subject to regulation by one or more owners’ association(s) and/or governing documents which impose various mandatory covenants, conditions, and restrictions upon the lot, including, but not limited to obligations to pay regular assessments or dues and special assessments? If so, please upload the “Residential Property and Owners’ Association Disclosure Statement” as an attachment to the listing.

Subject to HOA Dues

Is the listed property subject to regulation by one or more owners’ association(s) and/or governing documents which impose various mandatory covenants, conditions, and restrictions upon the lot, including, but not limited to obligations to pay regular assessments or dues and special assessments? If so, please upload the “Residential Property and Owners’ Association Disclosure Statement” as an attachment to the listing.

Suitable Use

A list of the type(s) of possible or best uses of the property. Probable use gives a good indication of what the best use or potential use of the property could be. i.e. Primary, Vacation, Investment, Rental, Retirement

Syndication Remarks

Remarks entered in this field will be sent to third party portals via ListHub or other partnership. Remarks entered here are not subject to MLS rules regarding branding or advertising in a listing, but are subject to all other rules. If no remarks are entered here, data from the regular “Public Remarks” field will automatically be distributed instead. Read more: "Where do my listings go?"

The Plat Reference section of the "Offer to Purchase and Contract" (NCAR Standard Form 2-T) requires completion of the following fields when applicable: Lot/Unit, Block/Section, Subdivision/Condominium, Plat Book/Slide, Pages.   

A type of legal description for land in developed areas where streets or other rights-of-ways delineate large parcels of land referred to as divided into lots on homes or other types of developments are built. An example would read "Lot 12 of Block 45 of Tract 3002 of the City of San Dunes, Desert County." Such a description would also reference an official plat filed with the clerk or recorder for that area which shows the location of the block and often the dimensions of the lots therein.

Tax Value

The property value as of the last assessment made by the taxing authority. Tax value or assessed value is the value of property established for ad valorem tax purposes.

Tenant Responsibilities

A list of services or items that the tenant is responsible to pay.

Terms

Sold terms means the financing obtained by the buyer.
How can the listing agent obtain information regarding the financing terms of the transaction when they currently only receive closing disclosures for their seller?
With the new Consumer Financial Protection Bureau’s (CFPB) rules that went into effect Oct. 1, 2015, the North Carolina Offer to Purchase (OTP) form 2T was changed to include a new subparagraph 6(d) that authorizes the buyer’s lender(s), the parties’ real estate agent(s) and closing attorney to release and disclose any buyer’s closing disclosure, settlement statement and/or disbursement summary, or any information therein, to the parties to the transaction, their real estate agent(s) and buyer’s lender(s).
According to a CFPB spokesperson, there is no rule that prevents the disclosure of this information to all parties to the transaction. If you need information that you do not have, ask for it.

Total Bedrooms

A bedroom should be at least 80 SqFt of Total Heated Living Area, accommodate typical bedroom furniture, permanent or fixed clothes storage, emergency egress (i.e., operable window that someone could climb through or an exterior door), and directly accessible from other living area through a door, or by a heated hallway or stairway. A bedroom should not be accessible only through another bedroom. (Note: this Canopy MLS definition may not agree with some loan products.)
 

1. Any existing finished room counted or described as a bedroom that varies from this definition must be described in the "Public Remarks" field.
2. Proposed structural changes to increase the number of bedrooms cannot be counted as bedrooms.
3. Unfinished rooms cannot be counted as bedrooms.The number of rooms counted or described as bedrooms in a property listing shall not exceed the restrictions imposed by an onsite sewage system improvement permit. Septic Permits - A Refresher, article from NCREC Bulletin. 

Total Parking

Total Units

Type

Describes the dwelling, land, or commercial property, i.e. 2 Story, Duplex, Farm, Business, etc. F.R.O.G. means Finished Room Over Garage.

Units Completed

Units Projected

Utilities

A list of the utilities for the property being sold/leased.

Vacancy Rate

An estimate of the amount of rent that may be foregone because of unoccupied units.

Variable Rate Commission

There are two forms of variable rate commissions. 1)X% for in-house sale and Y% for co-broke. 2) X% if the seller sells the property him/herself and Y% if the listing brokerage sells the property. Canopy MLS Rules and Regulations, Section 5.6.

View

Describes the location of the lot on the street and any applicable views. Waterfront means the listed property has waterfront access.

Virtual Tour URL Branded

Virtual Tour URL Unbranded

Virtual tours are limited to photos of the property. Graphics, logos or messages are prohibited in unbranded tours. Company or agent "for sale" signs must not be included in the virtual tour. Do not include agent name or contact info. The virtual tour Universal Resource Locator (“URL”) may not contain any characters within the URL that could identify or direct a user back to the listing agent, listing brokerage or seller’s website, including a prohibition on any “favicon” that resembles the listing agent, listing brokerage or seller logo. Virtual tours appear on Customer Reports. Read more.

Warehouse SqFt

Waterbody Name

A selection in Waterbody Name is required when any of the following options are selected in the "Lot Description" or "Miscellaneous" fields: "Beachfront", "Lake Access", "Riverfront", "Waterfront", or "Waterview". Select any lake or water body to which the listed property has waterfront access. Specific creeks and ponds will not be added and should be noted as "Creek" or "Pond" in the listing.   Click here for more information.

Water Heater

Describes the type of water heater present in the listed property.

Web URL

Do not upload Web hyperlinks intended to solicit agents to your firm. Web hyperlinks appear only on Agent Reports.

Window Features

A list of features or description of the windows included in the sale/lease.

Withdrawn Date

The effective date of the termination of the listing agreement. Note that this is not necessarily the same date that the listing status is changed to Withdrawn in the MLS (though it may be). Date the listing was withdrawn from the market. This is not when a listing contact was cancelled or closed, but a withdrawal from the market while the contract between the seller and listing agent is still in effect and an offer has not been accepted. This is the date entered by the agent reflecting when the change occurred contractually, not a timestamp of when the change was made in the MLS.

Year Built

The earliest year in which any part of the structure was built. For example, if a home built in 1920 was completely rebuilt in 1999 but any part of the original structure remains, the year built is 1920.

For listings that are to be built, the “Year Built” field needs to be kept updated, and “Year Built” is based on the Certificate of Occupancy, not the building permit.

Zip Code

The postal code portion of a street or mailing address. Use the Zip Code assigned by the U.S. Postal Service. Make sure the Zip Code is correct to ensure proper mapping.

Zip +4

The postal code +4 portion of a street or mailing address. Locate the Zip+4 at USPS.com

Zoning Code

This field refers to the zoning classification assigned by the local planning department, such as R3 or R4 in Mecklenburg County, O-I or RM-2 for Cabarrus, RA40 in Union County, etc. General descriptions such as "RES" or "COM" are not acceptable.

Zoning Specification

This field refers to the zoning classification assigned by the local planning department, such as R3 or R4 in Mecklenburg County, O-I or RM-2 for Cabarrus, RA40 in Union County, etc. General descriptions such as "RES" or "COM" are not acceptable.