Canopy MLS accessibility rule and policy
If any device giving access to real estate professionals or service providers is authorized by the seller and occupant and is placed on the listed property, Canopy MLS requires placement of an “approved” lockbox or other access device. More than one lockbox may be used, and not having a lockbox is also acceptable. Here is the rule and policy:
SECTION 2.3: LISTING ACCESSIBILITY: The Service requires placement of an “approved” lockbox or other access device on listed properties if any device giving access to real estate professionals or service providers is authorized by the seller and occupant and is placed on the property. The purpose of this requirement is to ensure cooperating participants and subscribers have timely access to listed properties. Requiring that a lockbox or other access device be “approved” does not limit the devices that satisfy the requirement to lockboxes leased or sold by the Service. The Service may require that the devices be submitted in advance for approval, and the access device may be any lockbox or other access device that provides reasonable, timely access to listed property. The Service also may revoke the approval or subject the participant to discipline if the device is used in a manner that fails to continue to satisfy this requirement.
An infraction of this rule is a Category I violation as described in Section 9.4.1. Respondents to alleged violations shall demonstrate compliance with the rule within two business days. (Amended 9-18)
Three types of lockboxes or other access devices are approved under the Canopy MLS policy:
Click here for the “Canopy MLS Rules and Regulations.”
Frequently Asked Questions on Listing Accessibility
There have been a few questions raised and some misunderstanding about the listing accessibility rule and policy. Hopefully these FAQs will clarify things.
Q. Why do we have a listing accessibility rule and policy?
A. The purpose of the rule and policy is to make the properties listed in Canopy MLS as easy as possible to access and show for all Participants. There were a number of complaints about listings in the Canopy MLS system where the listing agent insisted that in order to show the property, the showing agent’s key had to cooperate with another MLS system’s lockbox program. This prevented reasonable and timely access to the listed property. Likewise, other types of electronic lockboxes required the use of a credit card or disclosure of the name of the prospective buyer/tenant, as a condition of showing the property which is inconsistent with spirit of cooperative compensation that is required when property is listed in the MLS.
Q. What if my seller doesn’t want a lockbox on the listed property?
A. It’s okay if the seller doesn’t want a lockbox on the listed property. The listing accessibility rule and policy only applies if a lockbox or other access device is installed on the listed property.
Q. Does this rule and policy require all properties listed in Canopy MLS to have a Canopy MLS-coded Supra iBox or SentriLock Smart Lock?
A. NO! The listing accessibility rule applies only IF
THEN, if both of the above are true, you must install a Canopy MLS-approved lockbox or access device on the property. More than one lockbox or access device may be used.
Q. Does Canopy MLS endorse the use of combination lockboxes?
A. No. While combination boxes are allowed, we do not endorse them. We would prefer that all listings use a Canopy MLS Supra iBox or Canopy MLS SentriLock Smart Lock or both. However, the National Association of Realtors® (NAR) prohibits us from mandating that all properties listed in the Canopy MLS system be equipped with a Canopy MLS Supra iBox or Canopy MLS SentriLock Smart Lock. Canopy MLS assumes no liability for the use of any lockbox or access device. Although the Supra and SentriLock systems ensure that only active Canopy MLS Member Participants and Subscribers can have access, a lockbox is not a security system.
Q. Was the listing accessibility rule and policy imposed in retaliation for the Piedmont Regional Realtor® Association (PRAR) $50 annual fee for cooperating keys?
A. No. For years, Member Participants and Subscribers have complained about properties listed in Canopy MLS that only had a Supra lockbox from a variety of other MLSs in the region. In May 2012, NAR approved allowing local MLSs to implement a listing accessibility rule and policy. The rule and policy Canopy MLS adopted was approved by NAR, but we cannot force anyone to participate in our lockbox programs or purchase our lockboxes. Read the NAR FAQ on Mandatory Placement of Lock Boxes.
Q. Is it true that agents who are only licensed in North Carolina have access to South Carolina listings if a Canopy MLS Supra iBox is installed on the listed property?
A. You must be licensed in South Carolina to list or sell property in South Carolina, and vice versa; you must be licensed in North Carolina to list or sell property in North Carolina. Real estate licensees and brokers-in-charge (BIC) are responsible for complying with the license law regardless of listing accessibility. Use of information developed by or published by Canopy MLS is strictly limited to the activities authorized under the Member Participant’s or Subscriber’s licensure(s) or certification, and unauthorized uses are prohibited.
Q. How will the listing accessibility rule and policy be enforced?
A. In response to a complaint, MLS staff will verify whether the property is listed in Canopy MLS, and whether a lockbox or other access device is installed. If a violation is confirmed, then the listing agent has two options to comply.
The listing agent must provide proof to verify compliance. Respondents to alleged violations who fail to comply with the rule and policy within two business days will receive a $100 non-compliance fine, and fines will increase by $50 for repeat violations.
Q. Have there been any changes to the Canopy MLS system or to ShowingTime?
A. No. The “Showing Instructions” field in the Canopy MLS system provides the same options. If “Lockbox/Key” is selected then that implies that the lockbox is a Canopy MLS Supra iBox or Canopy MLS SentriLock Smart Lock. Remember, more than one lockbox or access device may be used. Don’t forget to provide showing instructions to ShowingTime, too, because ShowingTime does not use the “Showing Instructions” field in the Canopy MLS system.